Today, most businesses handle countless documents, such as PDFs, in multiple variants. Suppose all of these documents are archived in their original format. In that case, there is a big possibility that they will no longer be readable after a couple of years. That is why a need for a reliable conversion tool is essential for electronic archiving.
The PDF/A as ISO standard is the best option for PDF archiving. Although using PDF/A isn’t mandatory, the file format has been known as the worldwide standard for long-term digital file preservation. Most people prefer to produce PDF/A files purposely for the long-lasting and straightforward storing of PDF files. This article will discuss the number one converter tool to use and what version of PDF/A is best in archiving your documents.
What is the number one PDF to PDF/A converter tool accessible online?
Many online converter tools are accessible today to convert PDF to PDFA format, and one of the top pick tools is the PDFBear. It is software that offers almost everything you need in one device. You can merge, split, compress, and convert your file to any format you wish, including PDF to PDF/A format. Unlike other tools, it always guarantees to provide you a high-quality result of your newly converted documents. Your privacy and safety are also the number one priority of this platform, so you don’t need to worry about your papers getting accessed by unwanted users.
Before converting PDF to PDF/A format, PDFBear will ask you to choose a PDF/A standard and conformance level. The variation between PDF/A-2b and PDF/A-2a, or PDF/A-1b and PDF/A-3b, for instance, may appear to be absolutely concealed. It might also convince you to go with whatever the default setting is recommended by your converter tool. Your pick could matter to the overall result of converted files. It may bring some impact to the disk space consumed by your converted documents. So, you must be closely familiar with the multiple variants of PDF/A before proceeding to click the options.
What PDF/A Version and Conformance Level You Should Pick
Each PDF/A standard (PDF/A-1, PDF/A-2, PDF/A-3, and so forth) characterizes what features your PDF/A documents can support. The PDF/A conformance levels (i.e., a, b, and u) functions to control requirements that may influence people’s ability and the machines to understand the file’s information. Here, we will let you know what variant of PDF/A you should pick and why.
Why Choose PDF/A-2
PDF/A-1 is the first PDF/A standard and the most widely recognized available for use today. In any case, getting the ordinary PDF file to adjust to PDF/A-1 may require the most changes. It is because PDF/A-1 does not allow transparencies, and transparencies are quite common nowadays! Additionally, the file will potentially fill in size because of the absence of a recent version of image compression technologies. For example, the JBIG2 and JPEG 2000 — are significant factors to consider when you’re going to archive bunches of files.
On the other hand, PDF/A-2, utilizing a more current version of the PDF/A standard (PDF 1.7), allows you to keep transparency and use JPEG 2000. The upside here is that your file’s size will be smaller. Your files need some adjustments as well.
If you’re processing many files with non-PDF/A file attachments, then opting for PDF/A-3 is the right choice. But a little reminder, you need to put a policy in control of what type (s) of recorded files you allow to limit your preservation risks.
Why You Should Pick b-Level Conformance
Choosing a higher conformance level (i.e., ‘a’ or ‘u’) can surely improve your archives’ value. It is possible by adding requirements to your features that can help upgrade machines and peoples’ ability to access the information. This way ensures that the content can be dependably searched and duplicated.
In any case, these additional requirements could likewise end up being a vampire period. For instance, the content for ‘level A’ is not present in the PDFs; then, it is typically not something that can dependably add. And many PDF files today are generated from different software and poorly constructed.
Moreover, you always need to perform extra scripting when processing your files with an A-level setting. It is done to ensure that character mappings to Unicode are visible and readable in the file. You might also need to tag PDF content manually for reading order and logical structure.
But amidst those, choosing b-level Conformance guarantees that your files conform with reliable reviewing guidelines, without asking for an additional requirement for manual correction or another scripting.
Being familiar with the multiple variants of PDF/A helps you pick which one can store your files for a longer time, keeping the quality of the documents intact. Although it’s almost similar, there’s always one that perfectly suits your needs. You may need a PDF/A conversion feature that maximizes the chance of documents passing auto-conversion and offers certainty that your files are authentic PDF/A. And with the help of PDFBear, the conversion process of PDF to PDF/A will be much quicker and more comfortable. Go ahead. Try PDFBear for yourself today!